Guide For Setting Up A Program
As Program Chair you will be responsible not only for arranging a speaker but also for the flavor of the meeting on the day of your program.
As Program Chair you will decide on:
- The speaker and the topic. Plan this well in advance and email the information to the club P.R. Director so a press release can be issued.
- Whether or not to include music and or humor. This will be dictated by the length of time your speaker will need with an eye on 1:00 adjournment. (Allow time for Q & A.) You will have to arrange for a pianist or other musician if needed. The 50/50 drawing takes place at the very end of the meeting.
Opening ceremonies, traditional but not mandatory:
- A reflection, if you wish, said either by you or by someone you have chosen in advance. The reflection can be a reading, a prayer, a moment of silence, a quotation, etc.
- A patriotic song or the Pledge of Allegiance, if you wish. You will have to arrange for a pianist or other musician if needed.
12:00 meeting begins - socializing and lunch
12:20 ring bell, President introduces Program Chair -opening ceremonies, if any - led by Program Chair
12:25 announcements, administration, Sgt. at Arms - led by Club President
12:30 speaker begins - introduced by Program Chair
12:58 50/50 drawing - led by Club President
1:00 meeting adjournment
Times are flexible depending on program content.