|Sept. 21 Board meeting minutes
|Editor: Kurt Weigel
||Treasurer's report, plans for fundraising events, contributions to humanitarian projects, plans for DG visit on Oct. 12/13, plans for club visioning session facilitated by District 5080.
|The meeting convened at 5:30 pm. Attendees: Kathleen Warren, John Brewer, Sandra Ristow, Tom Gooch, Mary Hoffman, Chud Wendle, Dennis McConnell, and Kurt Weigel
I. Treasurer's Report
The checking account currently has $5,050.00 in it. Projected payments: Oct./Nov. $1,500 for the Grand Project payment to the Palouse Industries Early Learning Center, $220 for Rotary mugs for weekly presenters, and $1,200 for lunches at the Fireside Grille. Projected income: dues for Q3 (bills out in October) approx. $5,100 (30 official members x $170.00). Expected working balance, November: $7,230.00
II. Club Secretary Position
The board discussed options for replacing Katie Peet Walker, club secretary, until her incapacitating health issues are resolved. The secretary role is important for our interface with RI - attendance records and updating the Website, as well as minutes for weekly meetings and monthly board meetings are essential tasks for that role. We learned later that Katie may have to spend time in Seattle for further tests and treatments, and she regrets not carrying out her commitment as she fully intended. We wish to relieve her of the added worry keeping her job would bring, and we wish her well in her recovery period and thank her for the work she has done, her fresh ideas and enthusiasm.
III. Fundraising Project Ideas and Opportunities
A. Football Game Parking
Twenty volunteers to help with parking for the Apple Cup, Dec. 4. Could earn the club between $`1,300 and $1,700, depending on start time. Possible shifts 8-10 am or 10 am - noon (we can volunteer for two shifts). Pay is $11.00 per hour per person for time volunteered. Chud Wendle will coordinate volunteer sign-ups. Slots are open this weekend (9/25) as well. This will be a relatively worry-free way to bolster our club treasury. Chud will encourage every member to take part between now and the end of the season. He will also contact Rotaract and give them the opportunity to help and earn money for their club.
B. Silent Auction, Kiwanis Pancake feed - subject to Kiwanis board approval
Since the Kiwanis Pancake feed Dec. 4 conflicts with parking shifts, Kiwanians have chosen to work the breakfast (Lincoln Middle School) that morning and offered us their parking shifts. If Rotary wants to also provide items for the auction, our club may share in the proceeds from the sale of those items, if Dennis gets approval from their board. Kathleen suggested asking Debi Dockins and Gary Schell to apply their auction expertise to the effort and encourage the club to solicit donations if and when we get Kiwanis board approval.
C. New Years Eve Gala
With Merry Cellars approval (which Kurt secured from Patrick Merry on Thursday ), we'll share in the proceeds from the New Year's Eve Gala dinner and dancing fundraising event at Merry Cellars winery, as we did last year. Early planning and marketing, and good weather will be key to the success. Committees to be assigned: tickets (not too early to get them printed asap, after Merry Cellars provides a design), decorations, marketing (in conjunction with Merry Cellars current marketing strategies), music, clean-up, and other ways we can assist Kaylani and Patrick. Thank you, Merry Cellars!
D. Fun run/bike ride
Mary Hoffman is willing to coordinate a fun run and/or bike ride fundraising event. Chud Wendle said his previous Rotary club in Spokane can provide a voice of experience. Kathleen volunteered to assist.
IV. Humanitarian Mission Requests
A. Community center/school construction in Haiti. Sandra Ristow will follow up with the Moscow Rotary Club to see if they are interested in co-sponsoring the community center/school in Haiti that she heard a presentation about in August.
B. We Care Solar. Kurt recommended considering a We Care Solar project, which provides "solar suitcases" to rural villages in remote locations around the world to power medical clinics, particularly in areas where prenatal and maternal medical care is nonexistent or extremely difficult to obtain. Kurt will follow up with We Care Solar for more information.
C. Polio Plus. John recommended we start to think of how we will meet this year's (third year) obligation. There will be some incentive for individuals to give online during the week leading to World Polio Day, October 24. Donors who give then will get double recognition toward their Paul Harris Fellow.
D. Crop Walk, October 10. We contributed $150 to this year's Crop Walk. Should we try to organize a Rotary group to walk in it?
V. District Governor visit on Oct. 12/13
District Governor Sandy Wade (and probably her husband Sid) will visit Pullman next month. Schedule: Dinner with the board and any interested club members (no-host, but club pays for the governor and spouse) on Tuesday, 10/12 Merry Cellars.) , meeting with club on Weds, 10/13. We should be prepared to discuss current projects. Kurt will put together a status report of our current plans and activities.
VI. Club Visioning event facilitated by District 5080
Past DG Arlan Gadeken and Kurt discussed dates for a club visioning event in Pullman, facilitated by three Rotarians from district 5080. Preferred date is Nov. 13, alternatives Oct. 23, 30, Four hours, ~10 a.m. to 2 p.m., at Gladish Community Center. The club will provide lunch for the all attendees, including club members, and guest facilitators.
VII. Committees for better club management. Looking forward to his year as president, Chud would like to start organizing a committee structure for the club. He will see if Keith Saxton is interested in working with him on that. He expressed interest in conducting a club survey to help plan for next year (i.e. fundraisers, committee interests, membership development, etc.). The board endorsed Chud's efforts. John Brewer recommended using information on RI Websites about committees that have worked for Rotary. Kurt offered literature from the Tacoma Rotary showing their (extensive) committee structure.
The meeting adjourned at 6:40 pm.