Pullman Rotary Club Board Meeting Minutes - April 19, 2011 5:30pm

Present: Mick Nazerali, Tom Gooch, Debi Dockins, Kathleen Warren, Sandra Ristow, Lou Ann Heroff, Kurt Weigel, Chuck Wendle, Keith Nelson, Dennis McConnell, John Brewer

Membership Development Committee

Chud Wendle reported that the membership committee had not met this month due to scheduling conflicts. There was a discussion by the board concerning new member packets. Chud showed a membership package from Rotary International containing a certificate, a pin, and other materials. Others mentioned that we may have about 6 of these somewhere in our goods. Tom Gooch said he would check to see how much they cost. Chud has the membership application of Rich Huggins. There was a discussion about how new members should be inducted. It was agreed that the Membership Committee will review the applications and make a recommendation to the board via email on whether the applicant should be accepted.

Treasurer's report

Tom Gooch gave the treasurer's report. He reported that we have $7000 in the checking account. He has just billed out $4000 to the club members for 2nd quarter dues and the spaghetti feed, so shortly there will be $11,000 in the account. Projected expenses are $500 for the Japan earthquake/tsunami relief fund, $800 for Paul Harris Fellows to Rotary International, $1200 to RYLA, $1000 to vocational scholarships, and $1500 to the Pullman Civic Trust for the Irv Field Grand Project. On July 1 we will owe approximately $3000 to Rotary International for dues. Thus we have $8000 in outstanding obligations.

There was a discussion concerning accepting credit cards to pay for items from the silent auction at the spaghetti feed. Tom will bring a credit card processing machine to record the sales. Dennis McConnell suggested that we use PayPal because there would be no fees involved. Steve Roberts works for the Bank of Whitman and in the past has helped us with a no-fee service.

Community Service Committee

Debi Dockins reported on the progress of the Spaghetti Feed . Things seem to be going along smoothly with the exception that we do not know how many tickets have been sold. We will have enough food prepared to feed 250 people. Enough supplies have been ordered to feed 300 as a cushion. Several of us were given lists of businesses to contact to get items for the silent auction. It will be important to increase the numbers of baskets and other items at the auction.

Rotarians are to arrive at 3 PM. Some will arrive at 2 PM to butter bread. The cook will be at the Lincoln Middle School at that point and will begin the cooking. At that point setup will begin with items such as tables for the display of the auction items and the exhibits of our projects. Kurt Weigel reminded us that we need to display our projects including the Irv Field Grand Project, the Guatemala Literacy Project, Polio Plus and other projects associated with our club including a display from Engineers without Borders. Several board members volunteered to bring videos on projects and Powerpoint presentations to be shown during the dinner.

Public Relations Committee

Kathleen Warren reported that she has written advertisements for the Spaghetti Feed. She has contacted all radio stations and is prepared to put ads in the newspapers on Wednesday of next week. We agreed to advertise both in the Daily News and the Evergreen. Chandi has agreed to place posters and coordinate with the WSU chapter of Engineers Without Borders who will also help sell tickets. Keith Nelson agreed to put posters up on campus and at the Pullman visitors' center.

Club Service Committee

Dennis Mcconnell reported that Mary Hoffman is charged with organizing speaker programs for the year. All agreed that we are getting very high quality presentations. There was a discussion about the discovery of historical scrapbooks belonging to the club. Dennis will collect all archived material and convert it to electronic files for future recordkeeping.

It was noted that the District 5080 Spring Assembly was for the most part valuable. Seven members of our club attended.

New Generations Committee

Debi Dockins said that the New Generations committee is preparing to nominate two students to attend RYLA, and two students to receive vocational scholarships. The committee has had difficulty getting together. Two persons have inquired about the vocational scholarships, but no entries have been submitted so far. Tom Gooch reported that we sent a $250 donation to the Pullman Junior Miss program.

The meeting adjourned at 6:30pm.