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For sales, please contact ClubRunner at
1-877-469-2582.
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Email Us
For all sales inquiries
email us.
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8 simple steps to make your next event a success
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Let technology do the work when planning your next event. ClubRunner has tools to let you make your
next event a huge success. Best of all, all eight steps can be done in the comfort of your home. Grab
a coffee, turn on your computer, and promote your next event!
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- Post your event on your club webpage
Remember, your club site remains the primary source
of information for your members, as well as other Rotarians who are visiting your site. When entering the
details, keep in mind that this text is what appears on announcement emails, as well as the site.
Describe the event in full, and include an interesting picture. Make it sound as appealing and fun as
possible.
(Learn How)
- Send out email invitations to club members
There are currently 3,083,324,652 webpages in
the world. Simply posting the event on the web is no guarantee that every member or potential attendee will
ever know about it. With EventPlanner, it is easy to announce your event to all your club's members by
emailing them a personalized invitation to your event. Each invitation comes with a "Register Online" link
to invite members to register themselves and their guests.
(Learn How)
- Inform the Club Presidents of other clubs in your District
Event chairs know that after
club members, other Rotarians in the area are the best to approach about your event. Your ClubRunner
EventPlanner makes this step a breeze. Just select the clubs that might be interested (those are usually
the ones that are geographically close). The EventPlanner will send their Presidents an email, complete
with a signup sheet showing a list of their members. All they need to do is print it and pass it around
at their next meeting. After members indicate "Yes" or "No", the President can either register them online,
or fax the sheet back to you.
(Learn How)
- Let us prepare the map
When you enter the event location and address, you are providing the
information needed to prepare an automatically-generated map (on Yahoo! Maps). This saves you the
effort of preparing a map, and also saves your attendees the trouble of looking up the event location.
A link to the online map (with directions) is automatically provided with every event invitation, and is also
available with the event description on your Club Site.
- Monitor who is registering online
Check the site on a periodic basis to see who has registered
online. EventPlanner will produce reports to give you a list of registered attendees. Choose an alphabetical
listing, ideal for the ticket table on the day of the event. Or choose a detailed summary grouped by their club,
ideal for calculating event fees.
(Learn How)
- Register attendees yourself
Remember, not everybody who wishes to attend your event will have an
email address. Those people will let you know by telephone or in person. However, you should still register
them yourself in the EventPlanner so that they appear in the reports, as well as have a name tag printed for
them.
(Learn How)
- Prepare name tags
Everybody knows how handy name tags are in large events where you do not know
every person in the room. However, preparing name tags for every guest can quickly become a huge task,
especially when the guest list numbers in the hundreds! With EventPlanner, you will get a ready-to-print
formatted Microsoft Word document of name tags for everybody who is registered for your event. You just need to
have a printer and labels!
(Learn How)
- Communicate easily with your attendees, either before or after your event
Everybody knows some
last-minute changes might rise, giving you the need to quickly contact every person who is planning on coming
to your event. You simply provide the message, and EventPlanner will send it to every registered attendee, and
you don't have to know a single email address. This is great for sending a Thank You note after the event
as well!
(Learn How)
If you are interested in learning more about how to use all the features of EventPlanner,
click here to read all about this
powerful tool on our Online Help.
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